How to Convert Exchange EDB to PST file

Last updated on March 3rd, 2022 at 12:26 pm

Are you a regular user of Exchange? Then we think you are quite familiar with EDB files. Actually, EDB files contain the user’s mailboxes in MS Exchange, and at the same time, due to its size limitation and many more reasons, users often try to convert EDB files to PST files.

If you’re looking for a way to convert your EDB files to PST, look no further.It can be due to migrating from MS Exchange to Outlook (Outlook uses the PST format as its data file) or any other reason. Keep reading this post. We are going to describe in detail the reasons and solutions. Stay tuned!

Before starting, let’s learn a little about EDB and PST files

EDB is mainly the database file for the Exchange server. It can preserve data for more than one user account on the Exchange database. Generally, multiple EDB files related to various user accounts can be stored on a single Exchange server.

On the other hand, we think there is no need to talk about the Outlook PST files. The majority of the subscribers use the Outlook email client, and in this way, they have a good idea of PST. Actually, PST files are the data files of Outlook. It is a compartment in which Outlook emails as well as other mailbox objects are stored. It is generated by default when you construct an Outlook user profile with POP setup.

Reasons for converting Exchange EDB to a PST file?

There could be several factors for an EDB to PST conversion, a few of which are as follows:

  • If you would like to retrieve the data from an EDB file that has become malicious,
  • to shrink the size of mailboxes and enhance server productivity.
  • for the purpose of backing up Exchange mailboxes.
  • It is necessary to backup particular mailboxes or email messages.
  • Whenever you want to move several mailboxes’ data to a different location,
  • To keep data for contractual or compliance purposes.
  • to decrease the possibility of EDB file corruption and Jet failures.

How can you convert an Exchange EDB to a PST file? – Best effective ways

If you aren’t ready to afford professional tools, then we think that instead of using a third-party Exchange Mailbox Migration tool, you can try out the manual techniques first. If it works for you, it will be absolutely your luck.

The below-explained manual workarounds are free, but they do have some restrictions. As a result, users must be patient and educate themselves on the potential hazards before implementing these workarounds. Moreover, we have clarified each workaround as follows:

As a precautionary measure, make an entire backup of the EDB folder before attempting any of the free methods described below.

Using the Ex-merge tool

It is a free Microsoft tool that exports EDB directories to PST and imports PST mailboxes into EDB files. The tool is available for download from Microsoft’s official website. The main criteria is that exchange directories for export have complete export authorization.

  • Start the Ex-Merge tool after it has been installed. To begin the Microsoft Exchange Mailbox Merge window, press Next.
How to Convert Exchange EDB to PST file
  • Choose the 2nd radio button. Two-step process under “Procedure Choice” and press “Next.”
Way to Export Exchange EDB to PST file
  • Presently, press Next after selecting the first choice, Extract information from Exchange Server Mailbox.
Steps to Convert Exchange EDB to PST file
  • Inside the ‘Source Server’ wizard, enter your Exchange Server login details such as title, domain, and so forth, and afterwards press Next to proceed.
step by step guide to convert edb to pst file
  • Toggle to the “Import” Procedure tab in the Data Choosing Criteria and afterwards pick the choice “Archive data to target store”. Press the OK button.
How to Convert Exchange EDB to PST file
  • Choose the EDB mailboxes to export on the following screen, and after that, tap Next.
Manual ways to Convert Exchange EDB to PST file
  • After that, in the “Target Directory” segment, specify the path to the PST file’s particular destination on the device. To begin the export procedure, press Next.
Tips to Convert Exchange EDB to Outlook PST file
  • You can see how much the export operation has progressed. When it’s finished, tap Finish to complete the procedure.
  • As a result, the EDB to PST export is finished.

Perform the conversion using the Admin Center of Exchange

We think it’s the simplest way to convert an EDB document to a PST format. Here’s how it works:

  • Firstly, sign in as an admin to the “Exchange Admin Center”.
  • Navigate to the “permissions” tab and then through the “admin roles” section.
Steps to Export Exchange EDB to PST file
  • Explore the ‘Recipient Management’ option and tap on the plus icon under “admin roles”.
Manual Ways to Convert Exchange EDB to PST file
  • Afterwards, press the plus icon under the “Roles choice” in the “Role Group” window.
Convert Exchange EDB to PST file
  • Then click the “Add” button after selecting the Mailbox Import and Export Role. Then press the “OK” button.
Convert Exchange EDB to PST file
  • Under “Recipient Management”, you may now find the “Mailbox Import and Export” role.
steps4
  • Then, go over to the “recipients” and “mailboxes” and choose any mailbox you want to export. After that, press “more” and choose the “Export to PST file” option.
Steps 5
  • Navigate to a mailbox that you would like to export.
Steps 6
  • Enter the destination of a share point.
Steps 7
  • Choose a mailbox to which an email will be sent if the conversion is fruitful. Eventually, press the Finish button. The mailbox’s contents will be copied to a PST file.
Steps 8

These are the best and most effective manual (free to use) techniques we have found. But it’s true that these steps are too hard and complex for a technically inexperienced person. That’s why we strongly recommend using any professional EDB to PST converter tool to perform the conversion without any worry of data loss.

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